Overview
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We're a Houston-based cloud, data, and AI consulting firm looking for a reliable, detail-oriented QuickBooks Online administrator to manage our day-to-day bookkeeping and keep our financials clean and current
Responsibilities
1) Manage QuickBooks Online: categorize transactions, reconcile bank and credit card accounts monthly
2) Handle accounts payable and accounts receivable, including invoicing clients and following up on outstanding balances
3) Process and track vendor bills and expense reports
Maintain the chart of accounts and ensure consistent, accurate categorization
4) Produce monthly financials (P&L, balance sheet, cash flow) plus per-engagement margin reporting
5) Process subcontractor and vendor bills,
6) Support quarterly and year-end close, coordinating with our CPA/tax preparer
7) Track project-based and client-based income/expenses (class or location tracking)
Requirements
3+ years hands-on QuickBooks Online experience
Strong understanding of double-entry bookkeeping and GAAP basics
Experience with professional services / consulting firm books preferred
Excellent attention to detail and consistent monthly cadence
Clear written communication and responsiveness
QuickBooks
Estimated hours: 10–20 hrs/month to start, with room to grow.
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